Annual Meeting

Learn More About MLA Sections and Chapters in Chicago

Every other year at the annual meeting MLA used to hold the Section Shuffle where each of the sections would man a table and talk to members about their section.  Often there were themes and the sections would dress up or have candy and little prizes at the their table to try and entice members over to their table so that they could talk about everything the section is doing and encourage the member to join their section.

Section Council and Chapter Council decided to conduct a survey to determine what members were getting out of Section Shuffle, why people became a member of a Section or Chapter, why they continued (or didn’t) to be a member, and whether there could be alternatives to the Section Shuffle.

To sum the survey up….

  • Members found the Shuffle to be too crowded
  • Some did not like the food at the Shuffle or there wasn’t enough of it
  • Members weren’t always able to get in depth information they about the Sections due to the crowded and chaotic nature of the Shuffle
  • While members may have signed up during the Shuffle…Section engagement was the driving factor for renewal

So the Section and Chapter Council decide to change things up this year.  Instead of a Shuffle, Section and Chapter will be staffing posters during Poster Session 1 on Sunday May 18th highlighting their activities and unique characteristics at MLA ’14 in Chicago. Posters for participating Sections and Chapters will be on display at the MLA Registration Center. While the posters will be staffed during Poster Session 1 they will remain on display throughout MLA ’14 so members can drop by and learn more about the Sections and Chapters any time during the conference.

I have found Sections and Chapters to be a great way to get involved in MLA and my participation in my Sections and Chapters has significantly enriched my MLA membership experience.  So I encourage everyone to stop by a poster and join a Section and/or Chapter.

 

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Be the first to comment - What do you think?  Posted by KraftyLibrarian - April 21, 2014 at 10:32 am

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Help Choose the MLA Leadership

Do you know somebody who is innovative, inspiring, and basically would make a great leader within MLA?  Well time to step up and take action. The MLA Nominating Committee is identifying potential candidates for the 2014/15 election.  That means if you know of somebody you think would be good as a Board Member or President, then you need to submit their name (or yours), current current curriculum vitae and a paragraph outlining why the recommended person (or you) would be a good candidate.

This information must be sent to one of the members of the Nominating Committee (see below) by May 12th.

This is the perfect opportunity for you to help shape the future of MLA.

The 2014 Nominating Committee members have reviewed the job descriptions for President Elect/President/Past President and Board members, and have discussed key qualifications needed for candidates, including a person who has *broad experience within MLA, significant professional achievements,  a great capacity for leadership, a vision of the future of health sciences libraries, and an infectious enthusiasm for the excitement of librarianship at the present time*.  The Nominating Committee also discussed the importance of diversity in selecting the slate – key issues to consider are geographic region, library or information service type, and amount of experience.

Please read through the process for selecting candidates and electing the MLA president-elect and members of the MLA Board http://www.mlanet.org/members/pdf/2009_bylaws.pdf  (pages 2–3  MUST be MLA member and logged in to MLANET to read this document).

The slate will contain at least two candidates for president-elect (president during 2016/17) and at least four candidates for the two vacant board positions (2015–2018).

Job descriptions:

President http://www.mlanet.org/pdf/mla_officer_jobdesc_201002.pdf

Board members http://www.mlanet.org/pdf/mla_bod_jobdesc_200905.pdf

Remember, you need to submit by 12th because the Nominating Committee will meet at MLA ’14 to finalize the list of potential candidates.

Submit your candidates to the MLA 2014/2015 Nominating Committee:

  •  Jane Blumenthal, Chair – janeblum[at sign] umich [dot]edu
  •  Amy Blevins – blevinsamy[at sign] gmail [dot] com
  •  Jonathan Eldredge – jeldredge [at sign] salud.unm [dot] edu
  •  Susan Fowler – susanfowler.library [at sign] gmail [dot] com
  •  Mark E. Funk – mefunk [at sign] med.cornell [dot] edu
  •  Sally Gore – Sally.Gore [at sign] umassmed [dot] edu
  •  Heather N. Holmes – holmesh [at sign] summahealth [dot] org
  •  T. Scott Plutchak – tscott [at sign] uab [dot] edu
  •  James Shedlock -  jshedlock [at sign] rcn [dot] com
  •  Laurie L. Thompson – lauriethompson [at sign] ymail [dot] com
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Be the first to comment - What do you think?  Posted by KraftyLibrarian - April 16, 2014 at 10:42 am

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MLA Party With a Purpose

At this year’s annual meeting the final party will be slightly different.  It is a “Party with a Purpose.”

National Planning Committee is hosting a Silent Auction and the goal is to highlight the creative talents, passions (rare books, memorabilia) and other interests of attendees. Proceeds will benefit the MLA Scholarship fund, Section Project of the Year award, and the Chicago adult literacy organization Literacy Works (www.litworks.org/mission_and_history.html).

Ways you can donate…and what the NPC is looking for:

  • Do you have gift cards from places that you will never use? Example: I hate coffee, Starbucks gift cards are wasted on me, so I would donate any I have.
  • Do you have season tickets to the theater, orchestra, sports teams?  Are you really able to make every one of those dates? If not consider donating them.
  • Time shares, frequent flier points tickets/stays, etc. might also be good to donate.
  • Are you crafty (no not Krafty) and have jewelry, clothing, art, etc. that you can donate? Come on MLA I know there are a ton of knitters out there. How about donating a knitting basket or a cool throw?
  • Did you get an extra iPad or some other new technology that you don’t use for Christmas/birthday that you just haven’t gotten around to selling on eBay. Donate it to the the party.

Be creative! Fill out the donation form by May 5th.

YOU DON’T EVEN HAVE TO BE GOING TO MLA TO HELP!
You can still fill out the form and ship your item(s) to MLA (to arrive before May 6th) or ship them directly to the winner!

If the item is to be shipped directly to the winner you will want to take a picture or do something visual so that people can see what they are bidding on.

Examples:

  • If you have season tickets that haven’t been distributed yet, be creative an make dummy versions that indicate the event, location, seats, and date/time with a note that the official tickets will be shipped to the winner.
  • If you have a time share, include pictures of the time share and information including it location, dates, time and any other important information.

For more information read the FAQ from the NPC about donating items to Party with a Purpose.

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Be the first to comment - What do you think?  Posted by KraftyLibrarian - April 7, 2014 at 10:06 am

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Get Your MLA 2014 Schedule Figured Out

The online program planner for MLA 2014 is available.
http://www.eventscribe.com/2014/mla/index.asp

Either I am getting used to working with the online planner or it is getting a lot better.  Perhaps a little bit of both.

As we have noticed in the past, your browser could impact your experience with the program planner.  So I want to let you all know that primarily I used Firefox 27.0 as my browser when I went to the planner site and logged in.  I did also call up my schedule using Explorer 9.0 and Chrome 33.0 but I only called them up once I had selected things.  While they displayed just fine in Explorer and Chrome I did not have the opportunity to play around with how it worked in those two browsers as I selected things.

Register first so that as you make selections it saves them to your account.  Once you are done selecting events click on My Plan – Sessions, then you can download it as an iCalendar file which can be uploaded to your favorite calendar program.  I use Google Calendar.

*Tip* Between 2 adults in a family with 3 kids, work schedules, other shared calendars, and other life events my Google Calendar has A LOT of information.  So I don’t clutter up the rest of my calendar I created an MLA 2014 calendar under My calendars in Google Calendar.  I gave it a really obnoxious purple color too so that it is obvious it is MLA stuff.

I imported the iCalendar file into my Google Calendar under MLA 2014 calendar and everything went in nicely in bright purple.

Things To Know:

  • You need your registration badge to login every time.  I understand this to verify meeting attendees to access the planner, but I do wish we could later change this to a customized password for use later.  I will just get to know my badge number for a while.
  • Posters are treated different than Sessions.  I recommend first selecting all of the sessions you wish to attend (click the star) then go into posters (I personally like viewing them by Session Time) and select the posters.  There is no way to get the posters to download as an iCalendar file to upload into your calendar.  In the past I have put poster numbers in my calendar but it really clutters things up, I am experimenting with uploading them as an Excel file that I will save in Dropbox and call up as needed.
  • You cannot add an events to the program planner that are not already on the site.  In other words you cannot add that killer vendor party that you are dying to go to.  HOWEVER, you can easily add the killer vendor party to your calendar.  So after you have imported the program planner into your calendar of choice, go into your calendar and simply add that party yourself.  I already did this in Google Calendar for a few after parties and it is easy. Hardest thing for me was to add it under my MLA 2014 calendar I created not my default calendar.
  • If you are not in Central Time, then watch out for your calendar automatically switching times to “help” you.  I wish I could give you pointers on how to make sure this doesn’t happen but I am only successful at preventing this about 50% of the time.  I am able to fix it once it happens but it usually involves some swearing and random troubleshooting.  Perhaps somebody will leave a comment as to how to prevent this problem.  I only bring it up so that you are aware.
  • Sync your calendar one last time before you leave for the meeting.  I noticed that some of the sessions I want to attend don’t have room names yet.  I know that information will come.  The main reason I am already fussing with the program planner is to figure out any conflicting sessions.
  • Finally, don’t be afraid to chuck your schedule at MLA. If you are having a great in depth conversation with a vendor or librarian then feel free to stick with it and not run off to the next session.  If you are dog tired and need to take a nap during the middle of the day so you can finish out strong…sleep away.  I see way too many people with their heads buried in their planners running to the next meeting.  The programs, meetings, and posters are important, but it is also important to stop and smell the roses or talk to somebody.  Another big part of MLA is the people and if you are busy running off to every event, you miss the people.

 

See you in May. :)

 

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Be the first to comment - What do you think?  Posted by KraftyLibrarian - April 1, 2014 at 12:26 pm

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Tips to a Cheaper MLA

I just renewed my MLA membership and registered for the annual meeting in Chicago.  While my annual meeting expenses will be reimbursed, my membership is not. Quite frankly it always hurts to see that much money leave my account at one time regardless of whether it is work related or fun like a vacation.   I am cheap.  My kids know all too well I am always looking for deals or ways to save money.

First: If there is no way on God’s green Earth that you can afford or physically be able to attend MLA in Chicago, seriously consider attending online by registering with the e-Conference attendance. At $120, it is a pretty good deal and is half the cost of one night in the hotel.

Second: Find a roommate.  Even though my institution reimburses me, I am asked to find a roommate.  I find the majority of the meeting expense is the hotel and splitting it with at least one person helps a lot.

Third:  While I love staying at the conference hotel, I also realize that isn’t always an option.  Sometimes the rooms are too expensive or sometimes they are sold out. Find a cheaper hotel or go on AirBnB. I found several places to stay on AirBnB in Chicago from $10-$150.

Fourth: Get a conference only registration.  This saves about $160 off of the registration price.  Now that means you will not be able to attend some of the receptions that include food and networking opportunities.   So you will need to figure out your own cheaper food and networking opportunities to make the savings count. Don’t let your conference package savings get lost on the cost of getting meals that the receptions normally would provide.

Fifth: There are a lot of ways to eat well and save money at MLA. Buy snacks and breakfast stuff at CVS, Walgreens, or a nearby grocery store.  That food is always cheaper than what you pay for at a restaurant or in the hotel.  Go to Sunrise Seminars. Not only are they informative but they often have food.  There are also some vendor seminars that are during lunch time that have food. There aren’t a lot of them and they are trickier to find and often require an RSVP in advance.  Go to vendor parties for your dinner.  I love food, I don’t skip meals and I found I have never gone hungry at MLA and my food budget is very very small.  I also have stopped buying snacks and breakfast stuff at the local grocery store. I found I often didn’t eat it because there were other food events for me to attend that sounded more appetizing than my CVS bagel.

Sixth: Apply for a travel award from every section, group, etc. that you belong to.  Many travel awards are graded based on the applicants’ need to be at MLA.  So submit a paper or poster to MLA to show that you are contributing to MLA as well as needing financial assistance.  Obviously it is too late to submit a paper or poster for this MLA, but do it for the next one.  If it gets accepted and you still can’t go (btw institutions are more apt to fund somebody presenting) then you can ask to be removed. It sucks but it isn’t the end of the world.

Seventh: Try budgeting a year in advance. I have Browns season tickets…they cost me a pretty penny each year.  Every May like clockwork the Browns organization wants their pound of flesh.  If I had to come up with that money all at once I would be dead.  Instead I have created a Browns account that I put $200 in every month.  By the time May rolls around I have $2400 ready to send and while I hate to see it leave my account, I don’t feel the pinch.  If people buy my tickets, I direct the deposit to that account. I have also created an MLA account that operates much the same way as my Browns account.  I auto deposit a relatively small amount every month into that account and by the time MLA rolls around I am set.

I love going to MLA.  Not only do I consider it a professional activity but it is also fun.  While it isn’t a vacation exactly, I find I am refreshed and looking at librarianship in different ways….almost as if I was on a real vacation. OK I’m a nerd…I kind of think of it as a vacation.

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1 comment - What do you think?  Posted by KraftyLibrarian - March 20, 2014 at 10:19 am

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MLA 2014 Poster/Paper Deadline Nov 1st!

Wow! November is just around the corner.  If you have been planning to submit a paper or poster for MLA 2014 you better get moving because the deadline is Novmeber 1st.

(reposted from MLA-LMS email list)

NOVEMBER 1 DEADLINE – CALL FOR PAPERS/POSTERS, MLA’14, “BUILDING OUR INFORMATION FUTURE”

You are invited submit an abstract for a paper or poster that reflects on the best ideas for the future of information practices in health sciences librarianship at the Medical Library Association Annual Meeting, May 16–21, 2014, Chicago.  To begin, review the paper/poster FAQs at: http://mlanet.org/am/am2014/sect_prog/index.html, then begin the online submission process.  Avoid the last-minute rush and submit your abstract before November 1st.

Be inspired to think how you can be an architect of a health information landscape that responds to the challenges of growth and an ever-evolving environment.  How will you design your blueprint for the information future? What tools will you need? What skills will be required? How will you know if what you construct is useful?  The MLA Annual Meeting will offer you an opportunity to plan and style an information future that reflects expanding roles to reach new heights.

Join your colleagues for MLA’14 in Chicago and build your information future at the largest meeting of medical librarians and health sciences information professionals in the world!  In January, preliminary programs will be mailed to MLA members and meeting registration will officially open.  For more information see: http://mlanet.org/am/am2014/index.html

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Be the first to comment - What do you think?  Posted by KraftyLibrarian - October 28, 2013 at 10:29 am

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MLA 2013 Blog: My Summary

Wow there were a lot of bloggers who wrote great stuff at MLA 2013.  I tried to attend as much as I can but of course I can’t hit everything so I have come to really enjoy reading the Official Meeting Blog  after the meeting to review the things I wasn’t able to attend.  I have taken it upon myself to organize the posts from the blog into some general categories and I thought I would share them. (I am such a librarian I am organizing blog posts…sigh..)

The organization is very rough.  I tried to group like posts on the same topic together, but I am sure I made some mistakes.  I also added some extra details such as the section program title on some of the blog titles where it wasn’t immediately obvious as to what it referred to. 

One thing to remember…. The e-Conference stuff is not just for those who paid for the e-Conference.  Those who physically attended the conference can also access all of the great stuff online using their badge number.

Prior to a conference

About MLA and Getting Involved

CE’s

Sunrise Seminars

Plenary Sessions

Exhibitors

Section & Sig Stuff

Posters

Programs

NLM Stuff

Other things

After Conference and the e-Conference

 

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2 comments - What do you think?  Posted by KraftyLibrarian - May 20, 2013 at 11:53 am

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Go to MLA’13 Blog for Recent Posts

In a few days a bunch of medical librarians will be heading to or already in Boston for the Medical Library Association’s 2013 Annual Meeting.  I will be there and I will be blogging, along with other people. There will be “Early Riser” bloggers who will writing about sunrise seminars and all sorts of stuff that happens at 7 am.  There will be  ”First Timers” and “Distinguished Members” writing about the conference from their perspective.  The complete list of bloggers can be found here.

I will be writing as the “Unofficial MLA Insider.” What does this mean?  Well it is a blogging title that I made up and pitched to Kate and she thought it would be a good idea. 

Bascially this is my idea of what my title and what types of posts I will be writing:

I am not an MLA newbie and while I am technically distinguished with 10+ yrs of MLA-ness, I certainly don’t feel like I’ve been around that long.  I feel like somebody who is in the thick of their career and involvement within MLA.  I feel like somebody who is active and wants to be more active and help get others active as well.   I know when I first decided to get involved (way after my newbie years) I didn’t know how to do it and how things were done within MLA.  Everything seemed to be a great mystery to me.  As the “Unofficial MLA Insider” I will be blogging about how things work at MLA so that if you are interested in getting involved you have a better understanding of what is going on. 

So if you are interested in my posts or that of other MLA bloggers, please check out the MLA’13 Conference Blog. For the couple of days I will be posting there as well as tweeting using the hashtag #mlanet13.

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1 comment - What do you think?  Posted by KraftyLibrarian - May 1, 2013 at 10:56 am

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MLA Members Running for Boston Survivors

Dear Medical Library Association Members,

(from MEDLIB-L listserve) 

In the wake of the Boston Marathon tragedy, Montie’ Dobbins and Bart Ragon want to raise money to help support the victims and families affected by the events that occurred on April 15, 2013. During the conference they are going to attempt to run a total of 26.2 miles. This roughly works out to be 5-6 miles a day. For those members who are interested, They are for a donation of $1 for every mile they run. If they accomplish their goal, this means that the total donation would be $26.20. Donations would be made to The One Fund, a charity set up by Massachusetts Governor Deval Patrick and Boston Mayor Tom Menino. Donations are on the honor system and you make your donation directly to the charity. They will not collect any money or track donations. They will send an e-mail at the end of conference to those who choose to participate with an update on the total miles ran. During the conference they will provide updates via Twitter, including maps of their route. They are currently working out a running schedule and if you would like to run some or all of the runs, please indicate below. They plan to run a slooooooooow pace (10-12 min miles).

For more information about the charity please see www.onefundboston.org

 To register go to http://t.co/eljJqzZ2sX 

 Questions can be sent to bart(atsign)virginia(dot-thingy)edu.

 Thank you for your consideration. We know that Boston is going to be an excellent host city for our conference!

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Be the first to comment - What do you think?  Posted by KraftyLibrarian - April 29, 2013 at 3:27 pm

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Be an MLA Mentor

There is still time to apply to be a mentor to a new MLA member or first meeting attendee.  To be a member just volunteer for the Colleague Connection Program at this year’s annual MLA meeting.

Colleague Connection is MLA’s mentoring program that pairs newer members or first-time meeting attendees with returning, more experienced members during the annual meeting. The purpose of Colleague Connection is to introduce new attendees to the association and help them get the most out of the MLA annual meeting.

Sign up to be a mentor today: https://www.surveymonkey.com/s/KZBMKD7!

I was a mentor a few times and I can say that it was a great experience.  Each time I met a new person that had different and fresh ideas that I loved hearing about.

MLA is only 2 weeks away…. click on the link now and be a mentor.

 

 

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Be the first to comment - What do you think?  Posted by KraftyLibrarian - April 22, 2013 at 10:11 am

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