In my previous Behind the MLA Scenes post, Mark Funk commented that he would like to see a post about the Nominating Committee. He says, “Something that I am always explaining to people is the process to get on the Nominating Committee. Once I explain, they understand, but there is a lot of confusion on this.” I understand where Mark is coming from because I know a few people who were once on the Nominating Committee who confided in me that they weren’t even sure how they got nominated.
So this post is going to try and clear up the confusion behind the Nominating Committee.
What is the Nominating Committee?
MLA has a page on MLANet devoted to the Nominating Committee (available to members). Basically the Nominating Committee is a group of 9 elected people and the MLA Past President who select the names that will be on the ballot for the Board of Directors and the President elect. The Nominating Committee is elected in November and the following May at MLA they meet in a room and hash out who they would like to see run for Board of Directors and President elect. (Often there is a lot of pre-MLA work coming up with names and resumes prior to their meeting so that they don’t spend as much time brainstorming names as they do debating and selecting people.)
One thing I think that can be confusing….
The elected Nominating Committee is tasked with selecting the next Board of Directors and President elect. So for example, the people who were elected in November 2012 (just this past MLA election) met in May 2013 (at MLA) to select the people they would like to put on the ballot for Board of Directors and President elect to be voted on in Novermber 2013 and start serving in 2014.
How does one get on the slate to be elected on to the Nominating Committee?
Three groups select the nominees for the Nominating Committee. They are Section Council, Chapter Council, and the Board of Directors. Each group submits 6 names to be candidates for the Nominating Committee.
Section Council Candidates
Section Council has the rules for selecting candidates available on the Section Council website. Basically each Section (MIS, EMTS, HLS, LMS, Cancer, Dental, etc.) submits a name of a person they would like to see as a candidate. There are 23 Sections and each submit a name. Section Council collects the names, biographical statement, and a willingness to serve statement of the 23 people then post the list to a website for the voting member of the Section to select a candidate. In most cases the voting member of the Section is the past Chair of that Section. The 6 people receiving the most votes become Section Councils nominees for the Nominating Committee.
Chapter Council Candidates
Chapter Council has their rules for selecting candidates on the Chapter Council website. They operate much like Section Council. Each Chapter submits the name of a person as potential candidate for Nominating Committee. There are 13 Chapters and each submit a name. Chapter Council collects the names, biographical statement, and a willingness to serve statement of the 13 people. ”The Council will vote, by secret ballot, on the names submitted by the chapters electronically or at the Annual Meeting.” The 6 people receiving the most votes will become Chapter Council nominees for the Nominating Committee.
Board of Directors Candidates
The Board of Directors Manual (available to members) explains the selection of the Nominating Committee. It briefly states the Section Council submits 6 candidates, Chapter Council submits 6 candidates and the Board submits 6 candidates. In a meeting at MLA, the Board submits the names of many potential candidates for the Nominating Comittee. Once the list of submitted names are established the Board of Directors then votes and the 6 people with the most votes become the Board of Directors nominees for the Nominating Committee.
Who does the MLA membership vote for Nominating Committee?
Come November, the MLA membership is asked to vote for the Board of Directors, President elect and the Nominating Committee. The 18 people listed on the slate are the 6 candidates from each group. The MLA voting members will select the Board of Directors, President elect and the Nominating Committee. The 9 people who recieve the most votes from the list of 18 will be the Nominating Committee. They will be tasked with selecting the future slate for Board of Directors and President elect.
So in 2011 the MLA voting members selected Max Anderson, Ana D. Cleveland, Keith W. Cogdill, Jo Dorsch, Sherrilynne S. Fuller, Heidi Heilemann, Melissa L. Just, Neville D. Prendergast, and Lisa K. Traditi to be the Nominating Committee. These people met at MLA 2012 selected the names of candidates for the Board of Directors and President elect for 2012 and presented it to the membership to be voted on in November 2012. The membership voted and elected Linda Walton as President elect and Sandra Franklin and Kristine Alpi for the Board of Directors to serve in 2013.
Other Rules of Being on the Nominating Committee
Candidates must be a member of MLA, they may not have been on the Nominating Committee within the last 5 yrs. They also may not be a candidate for an elected office and vice versa.
I hope I was able to clear up any confusion with the Nominating Committee. Since multiple groups are submitting names and because discussions of potential candidates should be kept confidential the process can seem a little mysterious. I think the Nominating Commitee is one of the most important choices MLA membership make when voting, because the Nominating Committee people are the ones who will be selecting the next set of MLA leaders the membership will be voting for.
Behind the Scenes Tags:
I just got 5 iPads back from my IT department so we will be circulating them fairly shortly. This has been an interesting process. I know there are many academic medical libraries that are circulating iPads, but to my knowledge there are very few hospital libraries that are circulating iPads that CAN ACCESS the hospital’s secure WiFi network.
My project is to allow all* caregivers to check out an iPad so that they can use one device to do there job (EMR, labs, etc.) and library research at the point of need whether it is at the bedside or cafeteria, it doesn’t matter.
(*We will loan iPads to any main campus employee who is in good standing with the library and is not a temporary, visitor, volunteer or rotating student.)
While I have been working on this project, I have solicited information from many people and I want to thank everyone for their thoughts and advice. Here is a post listing many places I consulted and the information I found. I used a lot of that information so that I wouldn’t have to recreate the wheel. However, all institutions have require their own little tweaks to the system, ours is no different. I have decided to list the things I have personally learned that might be slightly different than what others have done, so that others might be able to learn from my experiences.
- GET IT INVOLVED! -OK that is a bit of cheat because a lot of librarians mentioned this, but I can’t stress this enough in the hospital environment. Most of what I learned is because of IT.
- Zenprise - It is a mobile device management system that makes them “business-ready” (or in my case hospital ready), keeps content secure while balancing enterprise needs and user experience. It can work with BYOD (Bring Your Own Device) institutions or institutions that provide the device. Our IT department configured all of the devices using Zenprise and is able to automatically push out institution apps. I have experimented with the iPads and it appears that users can still load their personal apps on to the devices. However, I was warned this might make some institutional apps act wonky. Since I can’t get into every institutional app (EMR as an example), we will learn whether people can load their personal apps on the devices.
- Extra Costs- The iPads aren’t cheap, but we also had to factor in the costs of our share of the Zenprise license and the software CALs (Client Access License). Without the CALs then the iPads would not have the necessary apps and software that caregivers use to treat patients or conduct buisness online. For example: If you want access to your institution’s Outlook you might need a Microsoft CAL.
It all depends on how your institution handles these type of institution wide programs and licenses. It is another reason to make sure you are working with IT. Because those extras can add significantly to the cost of the iPad
- Buying Apps – Our iPads iTunes accounts are not associated with a specific a credit card. Individuals and institutions can do this by following Apple’s directions. I am not sure how ours were set up since IT set them up. I “think” IT did something very similar to Apple method and used Zenprise to manage it all.
I have usernames and passwords for the devices so I can ”buy” more free apps as needed and install on them them on each device. If I want them added globally, I can email my IT rep so that they can be added to their profile.
If I want to buy fee apps then IT recommended that we buy iTunes gift cards and redeem them to buy apps. I am not sure if this their work around until they are able to figure out a method for institutional department purchasing through iTunes. I am sure there are lots of hoops to jump through from both Apple and the institution to purchase apps through iTunes.
- Circulation – There as many iPad circulation policies as there are libraries. We decided to have them circulate for 1 week (no renewals initially) with $10/day late fees. Since our users are employees of the institution we theoretically have a little more power to get the iPads returned, fees collected, (and hopefully never) replacement costs collected. I am told that IT can track the devices and lock them using Zenprise. I hope we never have to use that option but it is nice to know if somebody has an iPad overdue for weeks and weeks.
We are trying to walk a fine line regarding circulation. We understandably want them to have some restrictions but we don’t want the restrictions to be so tight that they inhibit usage. So we might be changing some policies as needed.
- WiFi vs Cellular- The circulating iPads are WiFi only. We bought 2 iPads with cellular iPads for librarians to use if they are somewhere where they cannot get a WiFi signal. The cellular data is off. It will only be turned on using the library credit card as needed. Both AT&T and Verizon allow you to buy a specific amount of data for a month (shortest amount of time period) without a contract or the need to continually buy data each month. Since our iPads are new, we have no idea if we will need the cellular feature or not.
- Advertising – We created a image to go on our new library page (which will launch later in June) that has a series of 4-5 rotating images at the top of the home page. It will be linked to the libguide about the iPads. We have several table top signs that will be displayed through out the library. We also have a brief story published in our Education newsletter. Our institution does not allow mass emailing to employees and they have taken steps to make it very difficult to it.
- Survey – I will create a one page after use survey for people to fill out when they are using the device or when they return it. It will be basic and is intended to see how people are using the device and asking if they will be willing to participate in a longer library iPad future survey. I will have one in paper but I am toying with the idea of creating an online one using Survey Monkey and having the survey saved as an app on the device. I am not sure if people would think to “use” the app to take a survey.
This is what I know so far. We haven’t started circulating them, but when we do I will post more about what I have learned.
In Boston, at the 2013 Medical Library Association’s Annual Meeting I blogged as the Unofficial MLA Insider. In the past I noticed that both MLA new members as well as long time members aren’t always sure as to how things work. My posts were meant to shed some light on what happens at the meeting as well as within MLA.
MLA is a great group full of interesting and helpful librarians, and even though we aren’t the size of ALA, it is sometimes hard to know the structure, how things work, who does what, etc. within the organization. So I have decided to continue my unofficial MLA insider posts with an attempt at pulling back the curtain of the organization.
One note, much of the stuff I will be blogging about is available on the organization’s website, MLANet.org, and available to current members, but I think the best way to really understand is to also get involved. It is one thing to read and another to do.
I will still continue writing about other things on the blog, but I will throw in an unofficial insider post every once and a while.
If you didn’t read the MLA 2013 blog, here are links to my posts which will give you an idea of what I intend to write about.
In the following weeks I plan to write a post about Sections, SIGs, Chapters and other entities within the larger MLA. My intention is to shed light on what is sometimes a very confusing area for members. I will be answering the often asked question, “What is a Section and how is it different than a SIG?”
What are some of the things you always wondered about MLA? Let me know and I will try and shed some light on it. I need your imput and questions to help make this unofficial insider series work
Wow there were a lot of bloggers who wrote great stuff at MLA 2013. I tried to attend as much as I can but of course I can’t hit everything so I have come to really enjoy reading the Official Meeting Blog after the meeting to review the things I wasn’t able to attend. I have taken it upon myself to organize the posts from the blog into some general categories and I thought I would share them. (I am such a librarian I am organizing blog posts…sigh..)
The organization is very rough. I tried to group like posts on the same topic together, but I am sure I made some mistakes. I also added some extra details such as the section program title on some of the blog titles where it wasn’t immediately obvious as to what it referred to.
One thing to remember…. The e-Conference stuff is not just for those who paid for the e-Conference. Those who physically attended the conference can also access all of the great stuff online using their badge number.
Prior to a conference
About MLA and Getting Involved
Section & Sig Stuff
- Online Proceedings Now Open
- One Health One World -Surveying Current One Health Initiatives
- Catching the Welch Medical Library Timeline
- Doing Things Differently: Informationists at the Welch Medical Library
- Order, please: taming the Web with semantics
- Integrating our expertise -Integrating Our Expertise: Engaging Our Partners in Resources at the Bench or at the Point of Care Session
- Quality Assurance -Quality Assurance for Clinical Librarians, Informationists and Embedded Librarians
- Get organized… and save the time of the reader -Leading by Design, Not Default: Focused Direction in Support of the User
- EMTS Session Recap — One World: Online Education
- The Role of Librarians in EBM: part 2
- Education and Media Technologies Section (Program Section II)
- Lots of carots and sticks, and things with teeth -Librarian’s Role in Systematic Reviews, and Global Data Sharing to Advance Science and Enviornmental Aspects of Global Health
- A Few Highlights FromThe International Clinical Librarian Conference
- Librarians on Animal Use Committees
- An Irish Perspective-Informing future roles through research: a national approach
- Data Management? Yeah, we got that.
- Final Thoughts - Education and Media: Creative Advice from the Media Experts
- ICLC 1: Quality Assurance for Clinical Librarians, Informationists, and Embedded Librarians
- The Impact of the Clinical Informationist -ICLC1 : Quality Assurance for Clinical Librarians, Informationists and Embedded Librarians
- ICLC 2: Emerging Roles for Health Librarians and Finding New Information in Novel Places
- ICLC 3: Practicalities of Searching for Clinical Librarians, Informationists, and Embedded Librarians
- Practicalities of Searching -International Clinical Librarian Conference 3: Practicalities of Searching for Clinical Librarians, Informationists, and Embedded Librarian
- Healthcare Information for All by 2015 (HIFA2015)
- Open Access Presentations - Open Access in Action: Trends, Policies, and Institutional Activities in Support of Open Information
- Structuring Our Services for the Future in Health Care
- Altmetrics and Scholarly Communication- Altmetrics and Revolutions: Web-Native Science and the Future of Scholarly Communication
- Collaboration for Patient-Centered Informed Consents -Pharmacy and Drug Information Section and Leadership and Management Section:Enabling and Enriching Transnational and Interprofessional Collaboration
After Conference and the e-Conference
Annual Meeting Tags:
In a few days a bunch of medical librarians will be heading to or already in Boston for the Medical Library Association’s 2013 Annual Meeting. I will be there and I will be blogging, along with other people. There will be “Early Riser” bloggers who will writing about sunrise seminars and all sorts of stuff that happens at 7 am. There will be ”First Timers” and “Distinguished Members” writing about the conference from their perspective. The complete list of bloggers can be found here.
I will be writing as the “Unofficial MLA Insider.” What does this mean? Well it is a blogging title that I made up and pitched to Kate and she thought it would be a good idea.
Bascially this is my idea of what my title and what types of posts I will be writing:
I am not an MLA newbie and while I am technically distinguished with 10+ yrs of MLA-ness, I certainly don’t feel like I’ve been around that long. I feel like somebody who is in the thick of their career and involvement within MLA. I feel like somebody who is active and wants to be more active and help get others active as well. I know when I first decided to get involved (way after my newbie years) I didn’t know how to do it and how things were done within MLA. Everything seemed to be a great mystery to me. As the “Unofficial MLA Insider” I will be blogging about how things work at MLA so that if you are interested in getting involved you have a better understanding of what is going on.
So if you are interested in my posts or that of other MLA bloggers, please check out the MLA’13 Conference Blog. For the couple of days I will be posting there as well as tweeting using the hashtag #mlanet13.
Annual Meeting Tags:
Dear Medical Library Association Members,
(from MEDLIB-L listserve)
In the wake of the Boston Marathon tragedy, Montie’ Dobbins and Bart Ragon want to raise money to help support the victims and families affected by the events that occurred on April 15, 2013. During the conference they are going to attempt to run a total of 26.2 miles. This roughly works out to be 5-6 miles a day. For those members who are interested, They are for a donation of $1 for every mile they run. If they accomplish their goal, this means that the total donation would be $26.20. Donations would be made to The One Fund, a charity set up by Massachusetts Governor Deval Patrick and Boston Mayor Tom Menino. Donations are on the honor system and you make your donation directly to the charity. They will not collect any money or track donations. They will send an e-mail at the end of conference to those who choose to participate with an update on the total miles ran. During the conference they will provide updates via Twitter, including maps of their route. They are currently working out a running schedule and if you would like to run some or all of the runs, please indicate below. They plan to run a slooooooooow pace (10-12 min miles).
For more information about the charity please see www.onefundboston.org
To register go to http://t.co/eljJqzZ2sX
Questions can be sent to bart(atsign)virginia(dot-thingy)edu.
Thank you for your consideration. We know that Boston is going to be an excellent host city for our conference!
Annual Meeting Tags:
Join me tomorrow April 25th for a #medlibs Twitter chat at 6pm Pacific/9 Eastern on the topic of the business of hospital libraries, hosted by yours truly (@Krafty).
The Affordable Care Act has changed the way hospitals are reimbursed for medicare patients. In the past hospitals made more money off of patients who were readmitted for things they were orginally discharged with. Now, they are penalized for readmissions happening within 1 month of discharge for certain conditions. This means that a lot of hospitals are going to be seeing losses of millions of dollars.
Where does the library stand in the face of these losses when technology has changed the way we search for things and users often search Google before asking a librarian. The librarian needs to get lean and mean and start operating his/her library like a hospital department that is responsible for achieving the specific goals of the hospital. So if the hospital’s goal is to reduce readmissions by x% then the librarian needs to figure out specifically how the library can help the hospital do that. (If your answer is I can give them more literature searches, then think again because that won’t help you keep your job because administrators think they can do that already.)
This tweet chat will discuss the various ways librarians can specifically show their worth to their own administration instead of passivley pointing to some standard or study illustrating the need for a hospital library. We will be discussing ideas of what we can do to answer our administration’s always constant question “What have you done for me lately and why should I give you money instead of another department?” The game has changed and we need to change our strategy.
If you are new to Twitter or the idea of tweet chats then I highly recommend participating using the website http://www.tweetchat.com. Login to the site using your Twitter username and password then type in the word medlibs into the box at the top of the page next to the go button. You will be able to follow the discussion very easily and you won’t have to worry about adding #medlibs to every post because it already does that for you. For more information about tweet chats check out this quick guide.
There is still time to apply to be a mentor to a new MLA member or first meeting attendee. To be a member just volunteer for the Colleague Connection Program at this year’s annual MLA meeting.
Colleague Connection is MLA’s mentoring program that pairs newer members or first-time meeting attendees with returning, more experienced members during the annual meeting. The purpose of Colleague Connection is to introduce new attendees to the association and help them get the most out of the MLA annual meeting.
Sign up to be a mentor today: https://www.surveymonkey.com/s/KZBMKD7!
I was a mentor a few times and I can say that it was a great experience. Each time I met a new person that had different and fresh ideas that I loved hearing about.
MLA is only 2 weeks away…. click on the link now and be a mentor.
Annual Meeting Tags:
Researchers from Louisiana State University Health Sciences Center in Shreveport, LA are conducting a 15-20 minute survey to identify consumer health information services.
The researchers hope to receive responses from public libraries, academic institutions, hospitals and not-for-profit organizations involved in consumer health information services. The goal is to identify what services are currently offered, who is offering them and how often.
The data may be able to assist other organizations in implementing new consumer health information services. Organizations that participate will be entered for a drawing to win one of two $300 checks. After the survey period, 53 randomly chosen hospital librarians that complete the follow-up survey will receive $10 for their time and effort.
This research is possible through financial support from the Hospital Libraries Section of the Medical Library Association. The survey will be open from April 15, 2013 to April 30, 2013 at 11:45 pm Pacific time. If you are willing to participate, please go to https://www.surveymonkey.com/s/2012_CHISS.
Earlier last week people on medlib-l discussed (The perfect library storm) closures of hospital libraries. They are seeing a contradiction between Evidenced Based Medicine imperatives vs budget and resource demands on hospital libraries. Some are seeing how the increase in pricing and bundling practices have caused the hospitals to “throw it back to the physicians and staff” causing libraries to close. I interpret this statement to be that the hospitals are no longer willing to provide monies for institutional support of resources (the library) and require doctors and staff to buy their own resources.
This email conversation is very timely. It turns out this week I will be in Tulsa, OK teaching the class, “The Evolving Librarian: Responding to changes in the workplace and in healthcare.” Technology changes, social changes and healthcare changes have forced hospital librarians to step back and really change the way we do things.
Personally, we hospital librarians need to start treating our library like a hospital department and not a library. I mentioned this in my medlib-l post. I know this statment sounds odd because you might think we do that already. I think we could do better. I think librarians not only need to align their goals to the hospitals, but they need to make the hospital’s goals their goals.
With the Affordable Care Act, hospitals stand to lose 1% of their Medicare payments in penalties if patients with specific conditions are readmitted within 1 month of discharge. By 2015 it will be 3%. That is billions of dollars. To put it in perspective, Barnes-Jewish Hospital in St. Louis will lose $2 million dollars according to Kaiser Health News. Dr. John Lynch the chief medical officer of Barnes-Jewish says they could absorb the loss this year but not over time if penalties continue to accumulate.
You better believe all of the other hospital departments in your hospital are working toward the hospital goals. Aligning the library to demonstrate specifically (hard numbers) how it can help the hospital achieve their goals is essential.
I thought long and hard about my post to medlib-l before I sent it. The reason was I didn’t want to lay blame for hospital libraries closing on the librarians. I didn’t want to imply that they weren’t doing their jobs or that if they “could’a, would’a, should’a” they would still have their jobs. That wasn’t my intent. Although, one person responded on the list saying they found it “disheartening that sometimes when a library staff is downsized or actually closed, that a too common belief is that if only ‘that library’ had been doing more, building a stronger case, demonstrating their worth in concrete ways, etc., etc., this would not have happened.”
Who knows what the situations were at those hospital library closures or downsizings? However, I firmly believe if you don’t start looking at your library as a business arm of the hospital and align your goals to support the hospital achieve its goals, then you are going to have a very rough time. Because if an institution as established and good as Barnes-Jewish is dealing with these things, then it can, and is happening everywhere. Where do you think the library stands when the institution has to deal with a $2 million dollar loss one year? Repeatedly? Where do you think it stands if you do not illustrate exactly with hard numbers how your department has helped prevent that loss.
I think everyone (administrators, doctors, nurses, etc.) can agree that the idea of a library is good. But when faced with money demands, that idea needs concrete specific support. That support must be generated from within. Administration doesn’t care about the library in terms of JCAHO standards. Administration doesn’t care about the Rochester study or newer updated similar published research. Administration cares about what your library is doing now. Those studies, standards, etc. aren’t going to change your administration’s mind, you are. They don’t care if you give them every flipping article under God’s green earth saying that a library will save them money and help them cure every disease known to man. Administration only cares about you, your library, what you are doing, and how it benefits them.
I am not alone in thinking that hospital librarians need to change they way they think and do “library business.” The Mid Atlantic Region will be running a CE webinar series starting May 31, 2013, entitled “Running Your Hospital Like a Business.” Some of the things the series will address are: writing a business plan, art of negotiation, and proving your worth/adding to your value. All of these things are those business skills that I ran away from in college but now am kicking myself as I realize I really need them today and could’a, should’a taken a business class back then.
Oh well, time to beef up now.